If you have any questions, please contact Andrew Kemp (akemp@wsgr.com) or Sally Joseph (sjoseph@wsgr.com).

Air Travel

  • To avoid paying unnecessarily high airfare, all flights must be booked by January 10. Expenses will be reviewed by the executive leadership team.
  • Please book your flight arrangements through Corporate Travel Management and reference “3rd Year Academy” using one of the following methods:
  • Flights will be direct billed to the firm. Please follow the firm’s Business Travel Policy when booking your flight.

Ground Transportation

  • Travel expenses, including parking, mileage, taxi, and rideshare apps will be reimbursed after the academy and are the preferred methods of transportation.
  • If you must rent a car, please book along with your flights through Event Travel Management and limit to an intermediate or smaller size car. Kindly decline rental insurance as pre-existing firm policies cover all risk. Plan to refuel the car before returning it to avoid high gas charges. If you extend your stay in the Bay Area for personal reasons, the rental will be reimbursed at a prorated amount of the total cost.

Hotel

  • Rooms at the Ameswell Hotel will be booked for attendees who have a travel time of over 45 minutes to the Academy. Please use the RSVP form to confirm your arrival and departure days.
    • Arrival Day: Wednesday, February 12 (or Tuesday, February 11 for attendees with travel times of 3+ hours)
    • Departure Day: Friday, February 14 (after Noon)
    • If your travel needs differ from these dates, please contact Andrew Kemp.
  • Hotel room rate and tax, parking, and room gratuity will be directly billed to the firm. You will be asked to provide a credit card upon check-in for incidentals

Meals

  • All meals will be provided at the Academy. If you choose to dine elsewhere during these times, expenses will not be reimbursed.
  • Those flying will be reimbursed for other meals during travel within the following limits: $30/breakfast, $30/lunch, and $50/dinner.

General

  • After the program, information will be sent on how to submit expenses for reimbursement.
  • If your travel or attendance needs change, contact Corporate Travel Management and Andrew Kemp immediately.